Policies
ONLINE SAFEGUARDING POLICY
Signed V Birchenall
Designation Vannessa Birchenall
Date September 2017
Policy Issue no: 6 Dated Sept 2017
The next date for review of this policy is Sept 2018
policy was approved by the Board of Respect4us in March 2014. will be reviewed by the Board annually. of the Policy policy applies to all members of the Respect4us community (including staff, young people, patrons and trustees, volunteers and visitors) who have access to and are users of our ICT systems and mobile technologies in the Norwich Hub, the outreach stations and while out and about. and Responsibilities following section outlines the roles and responsibilities for e-safety of individuals and groups Board: on-line safeguarding Policy and for reviewing its effectiveness. for ensuring the safety (including e-safety) of members of the school community procedures to be followed in the event of a serious e-safety allegation being made against a member of staff Coordinator/Officer: safeguarding officer (Denise Smith) takes the lead in Norwich and the Outreach Managers in their own outreach stations. They: on-line safeguarding issues and have a leading role in establishing and reviewing our on-line safeguarding policy procedures that need to be followed in the event of an e-safety incident taking place. Director: Birchenall: and creates a log of incidents to inform future e-safety developments is responsible for ensuring: and is not open to misuse or malicious attack networks through a properly enforced password protection policy responsible for ensuring that: e-safety matters and of our current e-safety policy and practices the Staff Acceptable Use Policy/Agreement (AUP) problem to the Safeguarding Officer, Operations Director or Outreach manager Protection Officer Smith is trained in e-safety issues and aware of the potential for serious child Protection issues to arise from: materials adults/strangers grooming People: systems and mobile technologies in accordance with the Young Person Acceptable Use Policy, which they will be expected to sign before being given access to school systems. They need to understand the importance of reporting abuse, misuse or access to inappropriate materials and know how to do so takes every opportunity to help parents/carers understand these issues. Parents and carers are responsible for: Person Acceptable Use Policy Education and Training – Young People education is an intrinsic part of the work of Respect4us. We work constantly to strengthen Young People’s resilience and confidence so they are able to resist peer pressure and to recognise and report cyber-bullying, grooming and inappropriate material or communications on the internet. we do not allow the use of social networking sites in school time. & Training – Staff is essential that all staff receive e-safety training and understand their responsibilities, as outlined in this policy. will be allocated at least once a year as a whole staff to review our practices and to discuss on-line safeguarding issues. Person Acceptable Use Policy Agreement Acceptable Use Policy is intended to make sure: and stay safe while using the internet and other technology for learning and personal use protected from accidental or deliberate misuse will try to ensure that you will have good access to ICT to enhance your learning and will, in return, expect you to agree to be a responsible user. make sure you read and understand the following ? I WILL and I WILL NOT statements. If there’s anything you’re not sure of, ask one of your instructors. Person Acceptable Use Agreement Form form relates to the student/pupil Acceptable Use Policy (AUP), to which it is attached. understand that I am responsible for my actions, both in and out of school: right to take action against me if I am involved in incidents of inappropriate behaviour, that are covered in this agreement, when I am out of school and where they involve my membership of the R4U community (examples would be cyber-bullying, abuse on the R4U facebook site, use of images or personal information) this Acceptable Use Policy Agreement, I will be subject to disciplinary action. This may include loss of access to the R4U network/internet, contact with parents and with your school and in the event of illegal activities involvement of the police have read and understand the above and agree to follow these guidelines when: equipment eg mobile phones, PDAs, cameras etc way that is related to me being a member of Respect4us e.g. communicating with other young people from Respect, accessing R4U facebook, R4U website etc permission form below to show your support of Respect4us policy.) of Young Person of unit based at Norwich/ Swaffham/ Great Yarmouth (Student/Pupil) Date (Parent/Carer) Date Volunteer Acceptable Use Policy Agreement Acceptable Use Policy (AUP) is intended to ensure: users will be responsible users and stay safe while using the internet and other communications technologies for educational, personal and recreational use. protected from accidental or deliberate misuse that could put the security of the systems and users at risk. protected from potential risk in their use of ICT in their everyday work. will try to ensure that staff and volunteers will have good access to ICT to enhance their work, to enhance learning opportunities for young people’s learning and will, in return, expect staff and volunteers to agree to be responsible users. Use Policy Agreement understand that I must use R4U ICT systems in a responsible way, to ensure that there is no risk to my safety or to the safety and security of the ICT systems and other users. I recognise the value of the use of ICT for enhancing learning and will ensure that young people receive opportunities to gain from the use of ICT. I will, where possible, educate the young people in my care in the safe use of ICT and embed e-safety in my work with young people. my professional and personal safety: monitor my use of the ICT systems, email and other digital communications. this agreement also apply to use of company ICT systems (eg laptops, email, mobile phones etc) out of work. primarily intended for educational use and that I will only use the systems for personal or recreational use within the policies and rules set down by the Respect4us. password to anyone else, nor will I try to use any other person’s username and password. inappropriate or harmful material or incident I become aware of, to the appropriate person. will be professional in my communications and actions when using R4U ICT systems: otherwise alter any other user’s files, without their express permission. professional manner, I will not use aggressive or inappropriate language and I appreciate that others may have different opinions. publish images of others I will do so with their permission and in accordance with the R4U’s policy on the use of digital/video images. I will not use my personal equipment to record these images, unless I have permission to do so. Where these images are published (eg on the website / Facebook) it will not be possible to identify by name, or other personal information, those who are featured. sites in work in accordance with the company’s policies. people and parents/carers using official systems. Any such communication will be professional in tone and manner. activity that may compromise my professional responsibilities. Company has the responsibility to provide safe and secure access to technologies and ensure the smooth running of the workplace: held/external devices (PDAs/laptops/mobile phones/USB devices etc), I will follow the rules set out in this agreement, in the same way as if I was using company equipment. I will also follow any additional rules in line with the R4U’s E-Safety Policy about such use. I will ensure that any such devices are protected by up to date anti-virus software and are free from viruses emails, unless the source is known and trusted, due to the risk of the attachment containing viruses or other harmful programmes. regularly backed up, in accordance with relevant school policies. access any materials which are illegal (child sexual abuse images, criminally racist material, adult pornography covered by the Obscene Publications Act) or inappropriate or may cause harm or distress to others. I will not try to use any programmes or software that might allow me to bypass the filtering/security systems in place to prevent access to such materials. permission) to make large downloads or uploads that might take up internet capacity and prevent other users from being able to carry out their work. to Respect4us equipment, or the equipment belonging to others. policy requires that any staff or student / pupil data to which I have access, will be kept private and confidential, except when it is deemed necessary that I am required by law or by company policy to disclose such information to an appropriate authority. or faults involving equipment or software, however this may have happened. using the internet in my professional capacity or for company sanctioned personal use: to use the original work of others in my own work. I will not download or distribute copies (including music and videos). and Volunteer Acceptable Use Agreement Form form relates to the Staff Acceptable Use Policy (AUP), to which it is attached. understand that I am responsible for my actions in and out of school: Policy applies not only to my work and use of company ICT equipment in the workplace, but also applies to my use of company ICT systems and equipment out of work and my use of personal equipment in the workplace or in situations related to my employment by the company. with this Acceptable Use Policy Agreement, I could be subject to disciplinary action. This could include a warning, a final warning and dismissal, and in the event of illegal activities the involvement of the police School’s E-safety Policy have read and understand the above and agree to use the Respect4us ICT systems (both in and out of work) and my own devices (in work and when carrying out communications related to work) within these guidelines. of Digital / Video Images Parent/Carer Consent Form use of digital/video images plays an important part in learning activities. Young people and members of staff may be using digital or video cameras to record evidence of activities at Respect4us and while out and about. These images may then be used in presentations in subsequent lessons. may also be used to celebrate success through their publication in newsletters, on the R4U website, on R4U Facebook and occasionally in the public media. school will comply with the Data Protection Act. are asked to sign a photographic consent form |
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