On- Line Safeguarding Policy

Updated September 2016

It will be reviewed by the Board in September 2017 and annually thereafter.

Scope of the Policy

This policy applies to all members of the Respect4us community (including staff, young people, patrons and trustees, volunteers and visitors) who have access to and are users of our ICT systems and mobile technologies in the Norwich Hub, the outreach stations and while out and about.

Roles and Responsibilities

The following section outlines the roles and responsibilities for e-safety of individuals and groups

The Board:

•    is responsible for the approval of the on-line safeguarding Policy and for reviewing its effectiveness.

Managers:

•    The Operations Director is responsible for ensuring the safety (including e-safety) of members of the school community

•    All managers should be aware of the procedures to be followed in the event of a serious e-safety allegation being made against a member of staff

E-Safety Coordinator/Officer:

The safeguarding officer(Denise Smith) takes the lead in Norwich and the Outreach Managers in their own outreach stations.  They:

•    take day to day responsibility for on-line safeguarding issues and have a leading role in establishing and reviewing our on-line safeguarding policy

•    ensure that all staff are aware of the procedures that need to be followed in the event of an e-safety incident taking place.

•    provide training and advice for staff

•    report regularly to the Board

Business Director:

Vannessa Birchenall:

•    receives reports of e-safety incidents and creates a log of incidents to inform future e-safety developments

and is responsible for ensuring:

•    that our ICT infrastructure is secure and is not open to misuse or malicious attack

•    that users may only access our networks through a properly enforced password protection policy

Instructors

are responsible for ensuring that:

•    they have an up to date awareness of e-safety matters and of our current e-safety policy and practices

•    they have read, understood and signed the Staff Acceptable Use Policy/Agreement (AUP)

•    they report any suspected misuse or problem to the Safeguarding Officer, Operations Director or Outreach manager

Child Protection Officer

Denise Smith is trained in e-safety issues and aware of the potential for serious child Protection issues to arise from:

•    sharing of personal data

•    access to illegal/inappropriate materials

•    inappropriate on-line contact with adults/strangers

•    potential or actual incidents of grooming

•    cyber-bullying

Young People:

•    are responsible for using our ICT systems and mobile technologies in accordance with the Young Person Acceptable Use Policy, which they will be expected to sign before being given access to school systems. They need to understand the importance of reporting abuse, misuse or access to inappropriate materials and know how to do so

Parents/Carers

Respect4us takes every opportunity to help parents/carers understand these issues.  Parents and carers are responsible for:

•    endorsing (by signature) the Young Person Acceptable Use Policy

E-Safety Education and Training

Education – Young People

E-Safety education is an intrinsic part of the work of Respect4us.  We work constantly to strengthen Young People’s resilience and confidence so they are able to resist peer pressure and to recognise and report cyber-bullying, grooming and inappropriate material or communications on the internet.

Generally we do not allow the use of social networking sites in school time. 

Education & Training – Staff

It is essential that all staff receive e-safety training and understand their responsibilities, as outlined in this policy.

Time will be allocated at least once a year as a whole staff to review our practices and to discuss on-line safeguarding issues.

Young Person Acceptable Use Policy Agreement

This Acceptable Use Policy is intended to make sure:

•    That you will be a responsible user and stay safe while using the internet and other technology for learning and personal use

•    That ICT systems and users are protected from accidental or deliberate misuse

Respect4us will try to ensure that you will have good access to ICT to enhance your learning and will, in return, expect you to agree to be a responsible user.

Please make sure you read and understand the following ?    I WILL and

 ?    I WILL NOT statements. If there’s anything you’re not sure of, ask one of your instructors.

Young Person Acceptable Use Agreement Form

This form relates to the student/pupil Acceptable Use Policy (AUP), to which it is attached.

I understand that I am responsible for my actions, both in and out of school:

•    I understand that Respect4us has the right to take action against me if I am involved in incidents of  inappropriate behaviour, that are covered in this agreement, when I am out of school and where they involve my membership of the R4U community (examples would be cyber-bullying, abuse on the R4U facebook site, use of images or personal information)

•    I understand that if I fail to follow this Acceptable Use Policy Agreement, I will be subject to disciplinary action. This may include  loss of access to the R4U network/internet, contact with parents and with your school and in the event of illegal activities involvement of the police

I have read and understand the above and agree to follow these guidelines when:

•    I use the R4U ICT systems and equipment

•    I use my own equipment (when allowed) eg mobile phones, PDAs, cameras etc

•    I use my own equipment outside in a way that is related to me being a member of Respect4us e.g. communicating with other young people from Respect, accessing R4U facebook, R4U website etc

 (Parents/carers are requested to sign the permission form below to show your support of Respect4us policy.)

Name of Young Person   

Name of unit based at    Norwich/  Swaffham/  Great Yarmouth

Signed (Student/Pupil)        Date

Signed (Parent/Carer)        Date

Staff, Volunteer Acceptable Use Policy Agreement

Company  Policy

This Acceptable Use Policy (AUP) is intended to ensure:

•    that staff, volunteers and community users will be responsible users and stay safe while using the internet and other communications technologies for educational, personal and recreational use.

•    that R4U ICT systems and users are protected from accidental or deliberate misuse that could put the security of the systems and users at risk.

•    that staff and volunteers are protected from potential risk in their use of ICT in their everyday work.

Respect4us will try to ensure that staff and volunteers will have good access to ICT to enhance their work, to enhance learning opportunities for young people’s learning and will, in return, expect staff and volunteers to agree to be responsible users.

Acceptable Use Policy Agreement

I understand that I must use R4U ICT systems in a responsible way, to ensure that there is no risk to my safety or to the safety and security of the ICT systems and other users. I recognise the value of the use of ICT for enhancing learning and will ensure that young people receive opportunities to gain from the use of ICT. I will, where possible, educate the young people in my care in the safe use of ICT and embed e-safety in my work with young people.

For my professional and personal safety:

•    I understand that the company will monitor my use of the ICT systems, email and other digital communications.

•    I understand that the rules set out in this agreement also apply to use of company ICT systems (eg laptops, email, mobile phones etc) out of work. 

•    I understand that the ICT systems are primarily intended for educational use and that I will only use the systems for personal or recreational use within the policies and rules set down by the Respect4us.

•    I will not disclose my username or password to anyone else, nor will I try to use any other person’s username and password.

•    I will immediately report any illegal, inappropriate or harmful material or incident I become aware of, to the appropriate person. 

I will be professional in my communications and actions when using R4U ICT systems:

•    I will not access, copy, remove or otherwise alter any other user’s files, without their express permission.

•    I will communicate with others in a professional manner, I will not use aggressive or inappropriate language and I appreciate that others may have different opinions.

•    I will ensure that when I take and/or publish images of others I will do so with their permission and in accordance with the R4U’s policy on the use of digital/video images. I will not use my personal equipment to record these images, unless I have permission to do so. Where these images are published (eg on the website / Facebook) it will not be possible to identify by name, or other personal information, those who are featured.

•    I will only use chat and social networking sites in work in accordance with the company’s policies.

•    I will only communicate with young people and parents/carers using official systems. Any such communication will be professional in tone and manner.

•    I will not engage in any on-line activity that may compromise my professional responsibilities.

The Company has the responsibility to provide safe and secure access to technologies and ensure the smooth running of the workplace:

•    When I use my personal hand held/external devices (PDAs/laptops/mobile phones/USB devices etc), I will follow the rules set out in this agreement, in the same way as if I was using company equipment.  I will also follow any additional rules in line with the R4U’s E-Safety Policy about such use. I will ensure that any such devices are protected by up to date anti-virus software and are free from viruses

•    I will not open any attachments to emails, unless the source is known and trusted, due to the risk of the attachment containing viruses or other harmful programmes.

•    I will ensure that my data is regularly backed up, in accordance with relevant school policies.

•    I will not try to upload, download or access any materials which are illegal (child sexual abuse images, criminally racist material, adult pornography covered by the Obscene Publications Act) or inappropriate or may cause harm or distress to others. I will not try to use any programmes or software that might allow me to bypass the filtering/security systems in place to prevent access to such materials.

•    I will not try (unless I have permission) to make large downloads or uploads that might take up internet capacity and prevent other users from being able to carry out their work.

•    I will not disable or cause any damage to Respect4us equipment, or the equipment belonging to others.

•    I understand that data protection policy requires that any staff or student / pupil data to which I have access, will be kept private and confidential, except when it is deemed necessary that I am required by law or by company policy to disclose such information to an appropriate authority.

•    I will immediately report any damage or faults involving equipment or software, however this may have happened.

When using the internet in my professional capacity or for company sanctioned personal use:

•    I will ensure that I have permission to use the original work of others in my own work.

•    Where work is protected by copyright, I will not download or distribute copies (including music and videos).

Staff and Volunteer Acceptable Use Agreement Form

This form relates to the Staff Acceptable Use Policy (AUP), to which it is attached.

I understand that I am responsible for my actions in and out of school:

•    I understand that this Acceptable Use Policy applies not only to my work and use of company ICT equipment in the workplace, but also applies to my use of company ICT systems and equipment out of work and my use of personal equipment in the workplace or in situations related to my employment by the company.

•    I understand that if I fail to comply with this Acceptable Use Policy Agreement, I could be subject to disciplinary action.  This could include a warning, a final warning and dismissal, and in the event of illegal activities the involvement of the police

•    I have read and understood the School’s E-safety Policy

I have read and understand the above and agree to use the Respect4us ICT systems (both in and out of work) and my own devices (in work and when carrying out communications related to work) within these guidelines.

Name   

Signed   

Date   

Use of Digital / Video Images Parent/Carer Consent Form

The use of digital/video images plays an important part in learning activities. Young people and members of staff may be using digital or video cameras to record evidence of activities at Respect4us and while out and about.  These images may then be used in presentations in subsequent lessons.

Images may also be used to celebrate success through their publication in newsletters, on the R4U website, on R4U Facebook and occasionally in the public media.

The school will comply with the Data Protection Act. 

Parents are requested to sign the permission form below to allow Respect4us to take and use images of their children.

Permission Form

Parent / Carers Name

Student / Pupil Name

As the parent / carer of the above student / pupil, I agree to the school taking and using digital / video images of my child / children. I understand that the images will only be used to support learning activities or in publicity that reasonably celebrates success and promotes the work of Respect4us.

Signed

Date