ONLINE SAFEGUARDING

POLICY

Signed V Birchenall 

Designation Vannessa Birchenall 

Date September 2017 

Policy Issue no: 6

Dated Sept 2017

The next date for

review of this policy is Sept 2018 

1. This

policy was approved by the Board of Respect4us in       March 2014.

will be reviewed by the Board annually.

of the Policy

policy applies to all members of the Respect4us community (including

staff, young people, patrons and trustees, volunteers and visitors) who have

access to and are users of our ICT systems and mobile technologies in the

Norwich Hub, the outreach stations and while out and about.

and Responsibilities

following section outlines the roles and responsibilities for e-safety of

individuals and groups

Board:

on-line safeguarding Policy and for reviewing its effectiveness.

for ensuring the safety (including e-safety) of members of the school community

procedures to be followed in the event of a serious e-safety allegation

being made against a member of staff

Coordinator/Officer:

safeguarding officer (Denise Smith) takes the lead in Norwich and the

Outreach Managers in their own outreach stations.  They:

on-line safeguarding issues and have a leading role in establishing and

reviewing our on-line safeguarding policy

procedures that need to be followed in the event of an e-safety incident

taking place.

Director:

Birchenall:

and creates a log of incidents to inform future e-safety developments

is responsible for ensuring:

and is not open to misuse or malicious attack

networks through a properly enforced password protection policy

responsible for ensuring that:

e-safety matters and of our current e-safety policy and practices

the Staff Acceptable Use Policy/Agreement (AUP)

problem to the Safeguarding Officer, Operations Director or Outreach

manager

Protection Officer

Smith is trained in e-safety issues and aware of the potential for serious

child Protection issues to arise from:

materials

adults/strangers

grooming

People:

systems and mobile technologies in accordance with the Young Person

Acceptable Use Policy, which they will be expected to sign before being

given access to school systems. They need to understand the importance of

reporting abuse, misuse or access to inappropriate materials and know how

to do so

takes every opportunity to help parents/carers understand these

issues.  Parents and carers are

responsible for:

Person Acceptable Use Policy

Education and Training

– Young People

education is an intrinsic part of the work of Respect4us.  We work constantly to strengthen Young

People’s resilience and confidence so they are able to resist peer pressure

and to recognise and report cyber-bullying, grooming and inappropriate

material or communications on the internet.

we do not allow the use of social networking sites in school time.

& Training – Staff

is essential that all staff receive e-safety training and understand their

responsibilities, as outlined in this policy.

will be allocated at least once a year as a whole staff to review our

practices and to discuss on-line safeguarding issues.

Person Acceptable Use Policy Agreement

Acceptable Use Policy is intended to make sure:

and stay safe while using the internet and other technology for learning

and personal use

protected from accidental or deliberate misuse

will try to ensure that you will have good access to ICT to enhance your

learning and will, in return, expect you to agree to be a responsible

user.

make sure you read and understand the following ?    I WILL and

I WILL NOT statements. If there’s anything you’re not sure of, ask

one of your instructors.

Person Acceptable Use Agreement Form

form relates to the student/pupil Acceptable Use Policy (AUP), to which it

is attached.

understand that I am responsible for my actions, both in and out of

school:

right to take action against me if I am involved in incidents of  inappropriate behaviour, that are

covered in this agreement, when I am out of school and where they involve

my membership of the R4U community (examples would be cyber-bullying,

abuse on the R4U facebook site, use of images or personal information)

this Acceptable Use Policy Agreement, I will be subject to disciplinary

action. This may include  loss of

access to the R4U network/internet, contact with parents and with your

school and in the event of illegal activities involvement of the police

have read and understand the above and agree to follow these guidelines

when:

equipment

eg mobile phones, PDAs, cameras etc

way that is related to me being a member of Respect4us e.g. communicating

with other young people from Respect, accessing R4U facebook, R4U website

etc

permission form below to show your support of Respect4us policy.)

of Young Person  

of unit based at    Norwich/  Swaffham/  Great Yarmouth

(Student/Pupil)        Date

(Parent/Carer)        Date

Volunteer Acceptable Use Policy Agreement

Acceptable Use Policy (AUP) is intended to ensure:

users will be responsible users and stay safe while using the internet and

other communications technologies for educational, personal and

recreational use.

protected from accidental or deliberate misuse that could put the security

of the systems and users at risk.

protected from potential risk in their use of ICT in their everyday work.

will try to ensure that staff and volunteers will have good access to ICT

to enhance their work, to enhance learning opportunities for young

people’s learning and will, in return, expect staff and volunteers to

agree to be responsible users.

Use Policy Agreement

understand that I must use R4U ICT systems in a responsible way, to ensure

that there is no risk to my safety or to the safety and security of the

ICT systems and other users. I recognise the value of the use of ICT for

enhancing learning and will ensure that young people receive opportunities

to gain from the use of ICT. I will, where possible, educate the young

people in my care in the safe use of ICT and embed e-safety in my work

with young people.

my professional and personal safety:

monitor my use of the ICT systems, email and other digital communications.

this agreement also apply to use of company ICT systems (eg laptops,

email, mobile phones etc) out of work.

primarily intended for educational use and that I will only use the

systems for personal or recreational use within the policies and rules set

down by the Respect4us.

password to anyone else, nor will I try to use any other person’s username

and password.

inappropriate or harmful material or incident I become aware of, to the

appropriate person.

will be professional in my communications and actions when using R4U ICT

systems:

otherwise alter any other user’s files, without their express permission.

professional manner, I will not use aggressive or inappropriate language

and I appreciate that others may have different opinions.

publish images of others I will do so with their permission and in

accordance with the R4U’s policy on the use of digital/video images. I

will not use my personal equipment to record these images, unless I have

permission to do so. Where these images are published (eg on the website /

Facebook) it will not be possible to identify by name, or other personal

information, those who are featured.

sites in work in accordance with the company’s policies.

people and parents/carers using official systems. Any such communication

will be professional in tone and manner.

activity that may compromise my professional responsibilities.

Company has the responsibility to provide safe and secure access to

technologies and ensure the smooth running of the workplace:

held/external devices (PDAs/laptops/mobile phones/USB devices etc), I will

follow the rules set out in this agreement, in the same way as if I was

using company equipment.  I will

also follow any additional rules in line with the R4U’s E-Safety Policy

about such use. I will ensure that any such devices are protected by up to

date anti-virus software and are free from viruses

emails, unless the source is known and trusted, due to the risk of the

attachment containing viruses or other harmful programmes.

regularly backed up, in accordance with relevant school policies.

access any materials which are illegal (child sexual abuse images,

criminally racist material, adult pornography covered by the Obscene

Publications Act) or inappropriate or may cause harm or distress to

others. I will not try to use any programmes or software that might allow

me to bypass the filtering/security systems in place to prevent access to

such materials.

permission) to make large downloads or uploads that might take up internet

capacity and prevent other users from being able to carry out their work.

to Respect4us equipment, or the equipment belonging to others.

policy requires that any staff or student / pupil data to which I have

access, will be kept private and confidential, except when it is deemed

necessary that I am required by law or by company policy to disclose such

information to an appropriate authority.

or faults involving equipment or software, however this may have happened.

using the internet in my professional capacity or for company sanctioned

personal use:

to use the original work of others in my own work.

I will not download or distribute copies (including music and videos).

and Volunteer Acceptable Use Agreement Form

form relates to the Staff Acceptable Use Policy (AUP), to which it is

attached.

understand that I am responsible for my actions in and out of school:

Policy applies not only to my work and use of company ICT equipment in the

workplace, but also applies to my use of company ICT systems and equipment

out of work and my use of personal equipment in the workplace or in

situations related to my employment by the company.

with this Acceptable Use Policy Agreement, I could be subject to

disciplinary action.  This could

include a warning, a final warning and dismissal, and in the event of

illegal activities the involvement of the police

School’s E-safety Policy

have read and understand the above and agree to use the Respect4us ICT

systems (both in and out of work) and my own devices (in work and when

carrying out communications related to work) within these guidelines.

of Digital / Video Images Parent/Carer Consent Form

use of digital/video images plays an important part in learning

activities. Young people and members of staff may be using digital or

video cameras to record evidence of activities at Respect4us and while out

and about.  These images may then be

used in presentations in subsequent lessons.

may also be used to celebrate success through their publication in

newsletters, on the R4U website, on R4U Facebook and occasionally in the

public media.

school will comply with the Data Protection Act.

are asked to sign a photographic consent form